Operations Manager

Compensation: $22-25/hr - 24-28hrs a week (flexible)
Application Deadline: December 19, 2021
Expected Start Date: January 17 - 26, 2022

Celebrating its 20th anniversary in 2021, CAFKA - Contemporary Art Forum Kitchener + Area is an artist-run organization that produces a biennial exhibition of contemporary art projects in the public spaces of the Region of Waterloo. As Ontario’s longest-running public art forum, for 20 years CAFKA has supported a diverse spectrum of local, national and international artists in the presentation/ dissemination of over 250 ground-breaking, contemporary, interactive and interventionist public artworks through biennial programming, annual exhibitions and special projects. As a pillar within KW, CAFKA’s free biennial program in unexpected public spaces expands contemporary art experiences outside gallery environments and positions them as critical and integral parts of community life—accessible to everyone. Through the biennial, lectures, tours, workshops and related special projects, CAFKA develops opportunities for people in the community and beyond to learn about contemporary art, and engage in discourse around issues of public and private space.

CAFKA is currently looking for an Operations Manager to Join our team

Job Description:

Working closely with and reporting to the Director, the Operations Manager supports the operational and administrative management of CAFKA, including the implementation of strategic objectives and organizational initiatives, financial management, facilities, and marketing as well as engagement, development and fundraising.

Operations Management and Development:

  • Works alongside the Director to fulfil mandate of CAFKA and act as a spokesperson for the organization
  • Resource Management/ Office Management - Physical and virtual resource and information management, general inquiries, mail etc., contracted service providers (bookkeeper, auditor, etc.). Manage general operations of organization and biennial including maintenance, communication, financial transactions, accounts payable and receivable, payroll, remittances, and reporting (finance tracking, CADAC, Final reports, etc.)
  • Prepares evaluation reports on biennial activities as required including impact and post-mortem.
  • Prepares and assists with development of budgets, grants applications, etc.  
  • Takes lead on operational grant writing in collaboration with Director and BOD.
  • Assistance in identifying, preparing and contributing to additional funding sources and collaborative opportunities such as grants, fundraising, sponsorships and partnerships as required.
  • Prepares contracts and letters of agreement as directed and required
  • Board of Directors –schedules meetings (email reminders, zoom links, room booking) prepares agendas, assists with recruiting, attends board meetings, prepares regular reports and memorandums to the board

Marketing and Engagement:

  • Marketing/ Communication/ Outreachparticipate in marketing committee meetings and help facilitate distribution of marketing materials, social media, email campaigns and website content
  • Participate in development and implementation of digital and social media strategies to enhance the profile of the organization and audience engagement
  • Updates website. Contributes to upcoming website migration with board, staff and contractors.
  • Manage membership, community engagement and related outreach initiatives
  • Assist with and support biennial programming and education initiatives as directed.
  • Opportunity to tailor creative input and collaboration in conjunction with ED and programming committee if desired.


  • A passion for contemporary art in public spaces. Familiarity with KW regional community
  • 2 years experience in managing operations in a not-for-profit arts organization or equivalent administrative experience considered an asset
  • Post secondary education or relevant experience in arts administration, not-for-profit management, business administration or fundraising and development considered an asset
  • Experience managing budgets, audits, payroll considered an asset
  • Successful track record in securing grants and familiarity with CADAC considered an asset
  • Excellent interpersonal, written and verbal communication skills. Highly organized
  • Commitment to centring anti-racism and anti-oppression in all aspects of work
  • Ability to work creatively, think critically, and problem solve
  • Experience in a Mac environment. Familiarity with Adobe Creative Suite, Microsoft Office, Zoom, Mailchimp, social media, Quickbooks and Drupal considered an asset.
  • Ability to work independently, as well as collaboratively at all levels of operation in a fast-paced environment
  • A team player dedicated to building a collegial and collaborative environment as well as  continuously building respectful and trusting relationships with internal and external stakeholders and community members
  • Hours are flexible and may vary depending on deadlines and in order to facilitate meetings and events. A flex block schedule will be in effect.
  • Valid drivers licence considered an asset

How to Apply:

Please submit a cover letter and CV in a single PDF to cafka @ cafka.org with the subject “[your name] Operations Manager Application” by December 19th, 2021. We would prefer to receive applications electronically. Should you require accommodation at any time throughout the application process, please contact csutherland @ cafka.org

We thank all applicants, but only those selected for an interview will be contacted.
Interviews are expected to take place in early January, 2022.

CAFKA is committed to anti-racism and anti-oppression. We invite individuals who reflect the diversity of our community to apply, including those who identify as Indigenous, Black, people of colour, LGBTQIA2S+ individuals, people with disabilities, and members of equity seeking communities. CAFKA is guided by an anti-racism action plan and engages in an accountability audit annually.




CAFKA’s Board of Directors is made up of individuals with a passion for contemporary art, and a drive to facilitate community engagement. CAFKA’s board is a working board that leads strategy, establishes practices and policies, and oversees operations and finances. In addition, each board member actively participates in at least one committee. 

We accept ongoing applications to the board of directors. 

Currently, we are activley recruiting to fill the roll of Treasurer. 

The Treasurer plays a critical role in the financial management of the organization working in partnership with the Board of Directors, the bookkeeper, and the staff of CAFKA. The Treasurer will report monthly to the Board on the financial affairs of the organization. The Treasurer is responsible for the oversight of the preparation, integrity, and dissemination of the financial and related information of CAFKA. This includes financial statements, financial reporting practices and systems of internal financial controls, the engagement of the external auditors and compliance with legal and regulatory requirements.

Prospective Board members should have some (or several) of the following general qualifications: 

  • Capacity to contribute time, energy, and resources to CAFKA
  • Leadership in the non-profit sector (board experience)
  • A passion for contemporary art and culture
  • Strategic thinking
  • Excellent communication and collaborative skills
  • Strong community ties
  • Have a connection to the Waterloo Region 


Serve a 3-year term (renewable to a max of 6 years) 

Attend monthly meetings - up to 10 meetings per year 

Sit on one committee (fundraising, marketing, programming, governance, finance, installation, education) 

Work with staff to develop and implement best practices/ policies 

Participate in fundraising and arranging sponsorships 

Activation of personal and professional networks 

Oversee the financial health of the organization month-to-month and long-term 

Ability to mentor and support others, including staff and fellow Board members 

Attend and support CAFKA biennial and events 

Important notes:

Board membership is voluntary. Board members may not receive financial compensation or other benefit. CAFKA accepts applications for membership to its Board of Directors on an ongoing basis. This is a volunteer position holding a three-year term commitment. Applicants must be a minimum of 18 years of age. 

To Apply:

Please send a confidential statement of interest along with your CV to cafka @ cafka.org

Or via regular mail: CAFKA - Studio #7, Globe Studios, 141 Whitney Place, Kitchener, ON N2G 2X8 CANADA For questions please call (519) 744-5123 or email cafka @ cafka.org

Applications are accepted year-round, with directors inducted officially at the Annual General Meeting.